From frustration to innovation: A structural engineer's solution.
“As a structural engineer working at a consulting firm, I encountered a persistent challenge that many in our industry face: email management!
Our firm's protocol required manually dragging and dropping project-related emails into designated project folders, then meticulously renaming each one for proper documentation. This process was not only time-consuming but also prone to human error.
I knew there had to be a better way to work, so I built a program to automate the process, streamlining email organisation, reducing mistakes and saving valuable time for myself and my team.”
Maurice Bitar
Forensic Structural Engineer and EmailSync Founder
The Problem
The inefficiency went beyond personal inconvenience. As a project leader, I had no confidence that my team members were consistently following the same documentation practices. Critical correspondence was being missed, creating gaps in our project records. The situation became particularly problematic when colleagues left the firm, their project-related emails, stored in personal Outlook accounts, departed with them. This resulted in frustrating interruptions to project continuity and incomplete documentation trails, which is particularly concerning in an industry where correspondence can become crucial during disputes or audits.
A Simple Beginning
What started as a personal solution evolved into something far more significant. Initially, I developed the software purely to save myself time and automatically back up my emails. It was a modest effort born from necessity, a small hobby project to solve my own pain point.
However, when I introduced it to my design team, I quickly realised the universal nature of the problem. My colleagues embraced the tool enthusiastically, relieved to have their emails automatically backed up and organised without the manual overhead.
Expanding the Vision
It was shortly after this initial rollout that I recognised the software's potential extended far beyond simple backup functionality. The tool could fundamentally streamline our entire documentation process, ensuring consistency, completeness, and continuity across projects and personnel changes.
Today
The software is now deployed across several companies, transforming how they manage project correspondence. It ensures that all project-related communications are systematically captured and stored with the project itself, rather than scattered across individual Outlook accounts. When team members transition between projects or leave the firm, the institutional knowledge remains intact and accessible.
What began as a frustrated engineer's weekend project has become a practical solution addressing a genuine industry need. Proof that sometimes the best innovations come from simply trying to make our own work lives a little easier.