Email. Organised.
Welcome to EmailSync
Smarter Email Collaboration for Outlook. Organise, Manage and Store Outlook Emails Across Collaborators.
No more forwarding threads, lost communications or shared inboxes. EmailSync ensures every relevant message is where it needs to be - accessible, organised and secure.
EmailSync is designed to streamline how your team handles Outlook emails. Whether you're managing critical projects, coordinating with clients or collaborating across departments, EmailSync provides a centralised solution for email organisation, visibility and control.
Enterprise-grade solutions engineered for people, not just machines.
Revolutionise the way your organisation uses Outlook
EmailSync is more than just an add-in, it’s a better way to manage communication. Bring order to your inboxes, streamline collaboration and keep your entire team on track.
Start your free trial today and discover how EmailSync transforms Outlook into a powerful collaborative workspace.
Key Features
EmailSync allows teams to share important emails without the need to forward or CC. With shared folders and central access, everyone involved in a project can view relevant communications in one place reducing miscommunication and ensuring full context is always available.
Centralised email sharing
Automatically sort and categorise emails based on custom rules such as sender, subject line, keywords, or project tags. This intelligent organisation system helps teams maintain a structured email environment, making information easier to locate and manage over time.
Smart email organisation
All project-related emails are centrally stored and systematically linked to the project, ensuring clear communication records. Emails are not scattered across individual inboxes, and critical information remains accessible even when team members leave or change roles.
Longterm storage
By eliminating inbox clutter and reducing time spent searching for emails, EmailSync helps teams stay focused on high-value tasks. With less duplication and better visibility, collaboration becomes seamless and efficient.
Improved team productivity
Changes made to shared emails or folders are synced instantly across all users. Whether a new email arrives, a category is updated or access is changed, your team always has the most up-to-date view, reducing lag and keeping communication fluid.
Real-time sync and updates
All incoming and outgoing emails are automatically tracked and logged, regardless of whether they have been moved or archived from individual inboxes. This ensures a complete record of all project communications is always available for reference and compliance.
Email activity tracking logs
Easily find project-specific emails and attachments using our advanced search feature. Quickly filter through communications and files tied to any project, helping you save time and stay organised.
Advanced project specific searches
Streamline your workflow with personal inboxes tailored for project management. Effortlessly archive important emails, keep communication organised and retrieve any message instantly so your team stays informed and your projects stay on track.
Inbox management
Actively prevents the duplication of email files by recognising when an email has already been saved. Ensures that each message is stored only once, even when accessed by multiple collaborators within the same project.
Email file duplication prevention
Solutions designed for scale
Simplify your project communication with EmailSync.
Once installed, EmailSync automatically captures every Outlook email and saves it to a designated project folder on your server. Each message is stored using a clear naming format ensuring emails are easy to locate, share and manage.
Emails are synced and accessible to all project collaborators through Outlook. You can search, open and view any email or attachment directly from Outlook or your server.
To help you get started and make the most of EmailSync, our User guide provides detailed instructions on setup and all available features.
Reclaim your inbox with features that simplify email management
Organise and manage
Store emails in one place based on the projects and not scattered in individual email accounts.
Boost productivity
Stop wasting time searching through endless threads. EmailSync helps you find what you need fast, so you can focus on what matters most.
Enhance collaboration
Keep everyone on the same page. Share project-related emails effortlessly and improve team communication across the board.
Minimise risk
With centralised, secure email storage, important conversations never slip through the cracks.
Ready to take control? Book your free demo today and discover how EmailSync can revolutionise your team’s email management.
Ready to take control? Book your free demo today and discover how EmailSync can revolutionise your team’s email management.
“Keep all your project emails, organised in one place with no duplication.”
OUR CLIENTS
abc consultants structural engineers
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JL Building Services
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JN Consulting Engineers
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abc consultants structural engineers • JL Building Services • JN Consulting Engineers •
What our clients are saying
“EmailSync has been a game-changer for my email management and team collaboration. The software has saved me significant time organising my emails and made working with colleagues much more streamlined. What used to be a tedious process of sorting through messages is now handled efficiently, allowing me to focus on more important tasks. The collaborative features ensure everyone on the team stays connected without the usual email chaos that comes with group projects.
I highly recommend EmailSync to any professional or team dealing with high email volumes and project-based work - it delivers real value. It has genuinely improved how I handle email communication.”
Ryan Campbell
Director at ABC Consultants structural engineers
“One of EmailSync's standout features is its powerful attachment search functionality. Finding specific documents, images or files within email threads is incredibly fast and intuitive, eliminating the frustration of digging through countless messages to locate important attachments. The software has transformed what was once a time-consuming hunt into a quick, precise search process.
Perhaps most impressive is EmailSync's project archiving capability. When a project is complete, all emails to and from work colleagues are automatically saved with the project, creating a comprehensive communication record. This feature is invaluable for future reference, compliance and knowledge management. I highly recommend EmailSync.”
Mark Williams
Associate Structural/Remedial Engineer at JN
“From an IT administration standpoint, EmailSync has proven to be a robust solution for enterprise email management and workflow optimisation. The collaborative features integrate seamlessly with our existing infrastructure.
User adoption has been smooth and the reduction in help desk tickets related to email management issues has been notable.
EmailSync's ability to automatically categorise and preserve all project-related correspondence creates comprehensive audit trails and simultaneously reduces individual mailbox sizes by moving completed project emails to dedicated archives. EmailSync delivers a strong return on investment through improved user productivity and reduced administrative burden on IT resources.”
Anton Magdic
Managing Director Modena 360